SendingBay
ES|EN
Client area
eCommDocument and manage your multi-carrier shipments.BestmileRoute optimization for your last mile.BuenaviaHome services · Coming soon.DeCAbayIssue the DeCA for every shipment.SaaSSoftware for carrier agencies that operate and invoice.About us
Client area
ES|EN
Mandatory on 5 October 2026

Issue, hand over and keep the DeCA for every shipment

You load the details of the job and out comes the document the rule requires, before the vehicle sets off.

  • A PDF generated from your data, not from a photo or a scan.
  • A QR code with a link that opens without asking for credentials.
  • Kept for a year, for you and for your client (the shipper).
Try it 3 days

€20 a month excluding VAT · 150 documents included · three-day trial with no card · no lock-in

Pantalla del móvil con el documento de control: el código QR, el número del documento y el botón para verlo
This is what the issuer sees. Scan it and the document opens.
What changes on 5 October

From a paper document to a PDF built from your data

The same control document as always, the one that already travels with every shipment. What changes on 5 October is not carrying it: it is that it has to be digital, and the rule defines «digital» very precisely.

Before: paper, scans and a portal with a password

  • Paper, with a phone photo as the copy.
  • A PDF that is really a scanned image inside.
  • The client portal, which asks for a username and a password.

With DeCAbay: data, a QR code and a public link

  • The PDF is born from the job data, not from a camera.
  • Its QR code opens the document without asking for credentials.
  • It is issued before setting off and kept for a year.

And it carries eight pieces of data. Not one more:

a
Client (contractual shipper)name, tax ID and address
b
Actual carrieryour company or you: name and tax ID
c
Origin and destinationthe address of each
d
Nature and weightof the goods
e
Special authorizationif the vehicle carries one
f
Dateof the shipment
g
Plateof the vehicle and the trailer, if you use one
h
Remarksif the parties ask for them
Plans and pricing

One plan, with 150 documents a month included

DeCAbay
€20/month
excluding VAT, no lock-in
150 DeCA a month included in the fee, and €0.10 for each document beyond 150.
  • The jobs one client asks you for on the same day go in a single DeCA, and count as one document.
  • A PDF with its QR code and its public link.
  • History and retention for 366 days.
  • No lock-in: you can cancel whenever you want.
Create my account

The first three days are a trial and no card is asked for. On the third day the account is blocked until you add one. Nothing is deleted: your data and the documents you issued are kept, and the account is reactivated as soon as payment goes through.

From start to finish

How each document is issued, handed over and kept

No migration and no change of system: you enter the job and issue.

1 · You load the job details

Client, carrier, origin, destination, what you are carrying and how much it weighs, date and plate. Not one field beyond what the rule asks for. Only the first time do you add your vehicles, drivers and clients: from then on they fill themselves in.

2 · Out comes the document

A PDF with its QR code and its unique address, before the vehicle sets off.

3 · You pass it to the driver

On the phone or printed, both work. Whoever stops them opens the link and sees it.

Already have a system that issues it? Open the document link in a private window. If it asks you to sign in, it does not comply.

Does it apply to you?

Three questions and you will know

If all three come out yes, on 5 October you need the DeCA.

1

Is the transport within Spain?

Yes: domestic and cabotage.

No: international goes with the CMR consignment note.

2

Do you carry it or subcontract it?

I carry it. It is on you.

I subcontract it. It is on you too: both of you appear on the document, and one of you issuing it is enough.

I move my own goods with my own vehicles. That is outside.

3

Is the vehicle over 2 tonnes?

Yes: over 2 t maximum authorised mass.

No: up to 2 t, or fewer than three wheels.

It does not matter what you carry or how you load it. The DeCA follows the transport operation, not the sector:

General freightPallets and part loadsFull loadsBulk and tankerConstruction material and aggregatesAgricultural produce and feedFood and cold chainChemicals and fertilizersWaste and scrapLivestockMachinery and indivisible loadsVehicles on car transportersContainers and groupageDistribution to shops

DeCAbay issues the DeCA. The paperwork specific to dangerous goods, waste or livestock you keep doing as before.

And four cases are outside even if you transport within Spain:

  • Passengers. The rule also applies, but with a different document: the route sheet. We do not issue that one.
  • A few packages one person can handle alone. What counts is what you carry on that trip, not what your company does for a living: the day you move pallets, that trip does carry a DeCA. The rule does not set how many packages are «a few»: if in doubt, issue it.
  • Removals and vehicles that have broken down or been in an accident.
  • Own-account transport: you move your own goods, with your own vehicles.

And if I also want to plan the round? Then yours is not DeCAbay, it is Bestmile: it optimizes your team’s routes and issues the DeCA included in its plan, at no extra cost. DeCAbay is for whoever only needs the document.

Frequently asked questions

Your questions about the DeCA, answered

The DeCA is the Documento electrónico de Control Administrativo: the digital version of the control document that has to travel with every road freight shipment in Spain. It is governed by the Resolution of 5 June 2026 (BOE-A-2026-12784), which develops Spain’s Law 9/2025 on sustainable mobility.
From 5 October 2026. The control document was already mandatory before; what changes that day is that it has to be digital, with the requirements the resolution sets out.
To the carrier doing the trip and to the client who hires them (the shipper). Both appear on the document, but one is enough: you issue it with your details and your client’s, and it is kept for a year for both of you in case the transport inspectorate asks. Your client is whoever hires you directly: if another transport company subcontracts you, the shipper is that company, not the owner of the goods.
No. The rule asks for a natively digital PDF, built from structured data. A photo taken with a phone or a scanned document does not comply, however legible it may be.
No. An electronic signature is not required for the document to be valid for administrative purposes. It would only be needed if that same file were also used for a contractual purpose that demands one.
There is none. Each company issues the document with its own application or through a provider. The resolution adds that the domain where the document is stored may be any domain and requires no prior notification.
No. The DeCA covers domestic Spanish transport and cabotage operations within Spain. International transport continues with the CMR consignment note and the documents of the conventions in force.
At least one year. DeCAbay keeps it for 366 days in its own storage, available both to the carrier and to your client, the shipper.
Yes, but with a different document and only for coaches: the route sheet of Spain’s Order FOM/1230/2013, whose article 1 refers to «all buses used to provide public passenger transport services». DeCAbay issues the freight variant, so it is no use for coach operators. Taxis and private hire vehicles are outside that order, which covers buses, not passenger cars.
€20 per month excluding VAT, with 150 DeCA included and €0.10 for each additional document. The first three days are a trial and no card is asked for to start. No lock-in.
DeCAbay issues the DeCA and nothing else: it is for whoever only needs the document. Bestmile is route optimization software and issues the DeCA included in its plan, for whoever also wants to plan the round. If you already use Bestmile you do not need DeCAbay.
Where everything on this page comes from

What it is and since when. The control document is governed by Spain’s Order FOM/2861/2012. That it has to be digital on 5 October 2026 is set by Law 9/2025 on sustainable mobility, eighth transitional provision, and what the file has to look like is developed by the Resolution of 5 June 2026 (BOE-A-2026-12784).

The eight pieces of data are those of article 6 of that order, as it stands after Order TRM/282/2026. The driver is not among them: for freight the rule does not ask for it.

Who is obliged: article 4 obliges both whoever carries out the transport and whoever hires it, and names there the agencies, freight forwarders, warehouse distributors, logistics operators and cooperatives.

The link without credentials is section three.4 of the Resolution: «No URL will be valid that leads to a web page requiring credentials or authentication, or that includes download buttons or other elements implying manual interaction».

Who is outside. The exceptions for parcel operations, removals and broken-down vehicles are in article 2.1. The 2-tonne threshold comes from article 2.1.a together with article 33.2 of the ROTT, and N1 vehicles running on alternative fuels reach 2.5 t. What is checked is the maximum authorised mass on the vehicle documents, not the model. Own-account transport is outside by article 1 and by article 102 of the LOTT.

Grouping several jobs. Section six.1 of the Resolution allows several shipments to travel on the same document when the contractual shipper and the actual carrier are the same for all of them, identifying for each one its origin, destination, nature and weight.

Passengers. The rule also obliges public passenger transport, but with a different document: the route sheet of article 2 of Order FOM/1230/2013. DeCAbay does not issue it.

Issue your first DeCA before the date arrives

5 October does not change what has to be documented, it changes the format. Issue a DeCA with a real job from your operation and check it while there is still margin. €20 a month, 150 documents included, a three-day trial with no card and no lock-in.

Try it 3 days